Hyatt Regency Milwaukee
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Sales Admininistrative Assistant
at Hyatt Regency Milwaukee
This is a career opportunity with Interstate Hotels & Resorts.
JOB TITLE: Sales Administrative Assistant
REPORTS TO: Director of Sales & Marketing
BASIC PURPOSE: Provides the department with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties.
Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail both interoffice and outside of the hotel. Routes mail, faxes and other printed matter (20%)
Types and prepares numerical/financial reports, as directed. Prepares correspondence on behalf of management staff. Enters data into the departments’ information system, as required. Duplicates, copies and distributes and mails materials for the department/office (20%)
Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner (15%)
Uses the property’s email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s) (15%)
Assists Sales Managers and General Manager with any reports, contracts, marketing material, and any other items as necessary (10%)
Appropriate business use of telephone and voice mail system.
Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
- Maintenance of filing system in accordance with the Record Retention policy.
- Preparation of special reports or projects, as requested.
- Attend all required meetings
- Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate.
- Maintain a professional and friendly relationship with other departments, team members and guests.
- Maintains work area in a neat and orderly fashion
- Other duties as assigned by management
Interstate Hotels & Resorts is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
If you need accommodation for any part of the employment process because of a medical condition or disability, please call (703) 387-3888 or email ADA.Assistance@interstatehotels.com with the nature of your accommodation request and include the Hotel location and title of the job opening. Please allow one (1) business day for a reply.