Job: Executive Assistant - Job #: 63901BR

Imagine Yourself Here:

A place to be your best! At Aurora Health Care we believe that each of us can use our knowledge, experience and creativity to find better ways of providing patient centered care. We're a non-profit organization with a clear vision. Our strength stems from teamwork and collaboration among a talented and diverse group of professionals. At hospitals, clinics, pharmacies, offices and home care agencies throughout eastern Wisconsin, we're finding better ways.

Better choice. Better career. Better life.

Job Title

Executive Assistant

Building Code

CO-Corporate Office

Address

3000 W Montana St

City

Milwaukee

# Hours Per Pay Period (Bi-weekly)

80

Schedule

8:00am - 4:30pm

Req # (optional)

63901BR

Explore a Career In

Administration

Job Description

Imagine yourself as an Executive Assistant

Located at Aurora's Corporate Office, we are in search of an Executive Assistant to provide legal administrative support to the Vice President & General Counsel and Vice President & Chief Compliance/Integrity Officer to include recording and transcribing of memos, contracts, legal documents that require knowledge of legal terminology and familiary with various legal forms. The Executive Assistant will also communicate with highly visible customers and leadership throughout the system, while also performing reception, coordination, and schedule planning.

Imagine yourself...


*Scheduling, maintaining, and prioritizing a calendar of appointments, meetings, and travel. Planning and organizing the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
*Answering, screening, and initiating telephone calls and greeting visitors providing procedural information and answering inquiries related to operational and substantive matters.
*Performing a variety moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Making decisions on format and layout and edits for accuracy and consistency of data. *Compiling supportive graphics, reports, or statistical data.

General Qualifications

*High school education or equivalent
*Knowledge, skills and abilities required to perform this job are typically acquired through a minimum of 5-7 years of progressively responsible experience as a secretary of administrative assistant
*Ability to effectively manage time and priorities
*Demonstrated ability to maintain a high degree of confidentiality
*Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity
*Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals
*Must be proficient in the use of Excel, PowerPoint, and Word or similar products &- ability to complete complex documents/graphs/reports/charts/presentations, along with ability to manage data necessary


Desired Qualifications

Post-secondary training in secretarial/administrative courses is preferred.
Course work in Business Practices, business writing, communicatons skills, and interpersonal relations is required. Comprehensive knowledge of wWord, Excel, PowerPOint and Lotus Notes is required. Ten plus years of experience as a legal secretary working on corporate matters, complex commercial transactions, commercial contracts, litigation, government or administrative hearings and other proceedings including the preparation and handling of assocaited correspondence and documentation is required.

Discover the Benefits:

Imagine a workplace where you are valued for Finding Better Ways and are offered flexibility, mobility and growth through a wide range of career options. With Aurora you'll find a diverse and comprehensive blend of benefits designed to make your life better both inside and outside of the workplace.