Job: Accountant II

Position Title: Accountant II
Department: Finance and Administration
Division: Controller's Office- Sponsored Programs
Location: Medical Education Building
Workweek: 8-5 Monday- Friday


SUPERVISORY RELATIONSHIPS

Reports to: Associate Controller
Directly Supervises: None


POSITION PURPOSE

Under general supervision, perform a variety of accounting activities related to establishing, monitoring, and reporting on externally sponsored grants, and related accounts receivable, in accordance with established policies and procedures. Prepare a variety of related documentation and reports for management review.



ESSENTIAL DUTIES

1. Review award documentation for assigned grants and contracts, verification of terms and conditions and noting agency invoicing and reporting requirements. Resolve problems by working with the Grants and Contracts office. Independently and accurately enter award and project information into the Oracle grants management system on a timely basis.

2. Create invoices for assigned contracts, on a monthly basis, for submission to external sponsoring agencies. Monitor expenses to ensure compliance to agency regulations. Work with Departmental Administrators to resolve open items. Reconcile invoices issued to accounting records. Monitor open receivables and make collection calls on delinquent payments.

3. Manage grants on a daily basis including reviewing and entering budget reallocation requests, ensuring requests are within agency guidelines, providing departmental assistance in the area of external agency regulations, preparing journal entries and cost transfer requests, as needed, to resolve processing problems or errors and monitoring account deficits.
4. On a monthly basis, perform financial status reviews and prepare final invoices. Audit actual project expenditures to insure adherence to agency regulations. Document and resolve compliance issues. Interact with department representatives to resolve problems.
5. Interact with the various departments, Office of Budget and Planning, Human Resources, and other Sponsored Programs staff to resolve budget submission questions and problems.
6. Execute cost transfers, budget revisions, and account closures procedinngs for various spondored projects on a daily basis using Oracle and MCW cost accounting policies.


OTHER DUTIES

Perform other duties as assigned.


MINIMUM POSITION QUALIFICATIONS
Appropriate education and/or experience may be substituted on equivalent basis

Education: Bachelor's Degree in Accounting

Experience: 2-3 years experience in an automated accounting environment with responsibility for duties such as account reconciliation, journal entry preparation, financial analysis and spreadsheet preparation. Experience in a non-profit setting or a regulated industry desired.


Certifications/Licenses: None